![]() Do not use this box if you are a single-member LLC.įinally, you'll see a checkbox for Others. It is used if you have a special designation associated with your LLC, such as C Corp, S-Corp, or partnership tax status. You'll also notice that there's another checkbox for LLC. If you're part of a Partnership or Trust / Estate, choose the proper receptacle. If you're an S Corporation, check the appropriate box. If you're a C Corporation, check the second box. If you are an individual without a legally formed business, a sole proprietor, or a single-member LLC, place a checkmark in the first box. However, if your business name were Smith Content Creation Services, Inc., you'd place that name in Box 2. For example, if your name is Joe Smith, and you don't have a separate business entity, you would leave it blank. ![]() We're going to use that form to cover the fields of the requested information.Įnter your business name if it is different from what you entered in Box 1. Although you can provide the required information to the requesting party without a W-9, there's no reason to forgo the IRS form since it is free and easy to find online. Let's get familiar with the fields (fillable parts) contained in IRS W-9 Form. For example, if you're self-employed and haven't incorporated your business, you wouldn't provide a business name. You may find that not all of the grounds apply to you and your situation. This tax document may be found online on the IRS website: When you're asked to fill in a W-9, you should complete the required fields. The IRS W-9 Form certifies that the TIN (taxpayer identification number) given is correct (or that the person is waiting for an amount to be issued), that the person is not subject to backup withholding, or that the person is exempt from backup withholding because they are an exempt payee. There's one more essential thing you should know. You've already learned a little about the information requested on a W-9. ![]() How To Fill Out A W-9 Form Overview of fields Remember that it is a tool to gather specific information that a business needs to complete a 1099-NEC if the contractor earns more than a certain amount during the tax year. It should not be sent to the Internal Revenue Service. The business should retain the information on this form for several years. However, if a contractor provides you with an updated address or a name change, those changes may be recorded for use. Verifying the information on this form and keeping it up-to-date ensures you collected accurate personal information.įorm W-9 should be reviewed and updated yearly. The W-9 Form is an essential tool for employers to gather information about contractors for income tax purposes. The form asks for information such as the IC's name, address, social security number (SSN), and more. The W-9, or Request for Taxpayer Identification Number and Certification form, provides a business with relevant personal information about an independent contractor (IC) or freelancer for tax purposes in the United States.
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